YOUR GLOBAL DELIVERY EXPERTWarehouse & Logistics
International sales come with an increasingly diverse requirements: country-, industry-, and client-specific. The preparation and execution of Export & Import customs clearance are crucially important steps to guarantee delivery to your warehouse.
Upon arrival, performing the Goods Receipt (GR) can be a challenging task if delivered items are not clear and identifying goods can lead to lengthy internal clarifications involving procurement and spare parts storage teams.
Additionally, when there is a line-stop emergency, money is lost every minute. This requires a flexible partner who can respond immediately and working passionately to find a solution for your challenges.
Finally with the Order Overview as part of the MRO Consolidation partnership, DESKA has the right tool for you to minimize time and effort spent during order follow up, and coordination and maximize savings.
YOUR IM-/EXPORT SPECIALISTCustoms requirements
Customs clearance is complex, and small errors can lead to long delays. DESKA supports you with all product-related requirements, technical specifications, manuals, HS codes, photos, and weight/dimension data.
Additionally, we assist with the full range of documentation needs – from invoices, delivery notes, and product labeling to certification requirements such as Supplier Declarations, Certificates of Origin (EUR1), Apostilled Residence Certificates, Compliance Certificates, and FDA certificates.
Simply let us know your requirements, and we’ll take care of the rest.
SIMPLYFING YOUR OPERATIONSGR Requirements
During the consolidation process, we ensure that everything is received according to the quantity and quality listed on your purchase orders.
If there are any challenges identifying items, the DESKA Warehouse Team will label and mark goods to ensure a seamless GR for you.
Do you have specific labeling requirements like your ERP material code or other information? Let us know, and we’ll make it happen.
FAST-TRACKING YOUR CRITICAL NEEDSLine Stop orders
When production halts are at stake, time is critical. Our Order Management and Warehouse teams work hand-in-hand prioritzing your most urgent orders.
We pride ourselves on the appreciation we receive from clients when our team steps up to resolve emergencies quickly.
If replacement parts have long lead times, we use our technical expertise to suggest alternative solutions with shorter lead times or short-term workarounds to minimize downtime.
All Your purchases in one placeOrder Overview
Managing multiple shipments across departments, cost centers, and stakeholders can be overwhelming. We simplify this process for you with a comprehensive Order Overview, which provides:
- Order Status: Overview of all your purchase orders including what’s placed, what’s pending due to clarifications or missing information.
- Timelines: Updates on confirmed delivery dates – whether shortened or extended.
- Warehouse Status: List of items currently in stock and ready for immediate shipment, based on your needs.
- Shipping Information: Details of items already shipped, including shipping date and reference.
By choosing Deska as your MRO Consolidation partner, you will receive regular updates keeping you fully informed.
DEEPDIVE ORDER OVERVIEW
The order overview is a comprehensive summary of all your purchase orders for your specific plant. It includes:
- Order date & order reference
- Lists of all items ordered with your material codes and full item description, code, type and manufacturer.
- Originally confirmed date of arrival to our warehouse and latest know inbound date.
If any purchase order has not been processed due to unclarities. You will see everything in one comprehensive overview reducing time and effort in managing Purchase Orders, Order Confirmations, managing shipments and import customs coordination.
Looking to add a reporting sheet with savings overviews, management summaries, advanced statistics, shipping method details?
Let us know, and we’ll customize the overview to meet your needs.
Upon receiving the current order overview for your plant we ask for two things:
- Compare & Verify:
Crosscheck against information with your systems. Are all orders listed? Is anything unclear?
Have any projects become urgent? Let us know about any urgent projects so we can plan accordingly.
- Plan & Communicate:
Together with the order overview a “suggested next shipment date” will be shared from your Deska Order Management Key Account Manager (KAM).
Now we need your input: Whether you need to “ship immediately” or “wait for additional items to consolidate” to maximize savings, we’ll coordinate the shipment according to your preference.
No! If something is very urgent, we’ll handle it with the priority it deserves. You always have the option to request separate shipments for urgent items or arrange for the next consolidated shipment as soon as the critical goods arrive. This way, you benefit from maximum cost savings while ensuring that urgent needs are addressed promptly.
The principle is simple: the more items and purchase orders we consolidate per shipment, the greater your savings in freight costs. Since DESKA invoices actual delivery costs, you can take full advantage of these opportunities.
By planning your orders in advance, especially for routine maintenance and spare parts, you can avoid emergency orders and maximize consolidation savings. Goods are not invoiced while we collect and consolidate them in our warehouse. This way you benefit from improved cash flow since goods are only billed upon shipment.
Want to optimize your consolidation strategy even further? Share your Yearly Maintenance Plans with us, and we’ll ensure your parts are ready when you need them.
Customs clearance, shipment tracking, goods receipt and emergency order handling often consume more time and resources than they should. That’s why our logistics solutions reduce effort, remove obstacles and improve control.
From complete documentation support and proactive customs handling to warehouse coordination and fast response in urgent cases, we help optimize the critical but time-consuming steps after the purchase order. Clear structures, fewer surprises and reliable execution make the difference.
I genuinely enjoy supporting clients in improving their logistics processes. Whether it’s solving customs challenges, reducing delivery complexity, or helping avoid delays that cost time and money. Over the years, we’ve helped various clients gain transparency and significantly improve coordination across procurement, import, and warehouse operations.
Let’s talk about your specific requirements and explore how we can support you.
